Administrative Assistant

Date: 10.12.2020

 

Position Summary: Our women’s clothing in downtown Castle Rock, CO is looking to hire an Administrative Assistant. This individual must take pride in their work and be professional, personable, and responsible. The Administrative Assistant will assist the owners with a variety of tasks related to inventory management, merchandise orders, social media, and other tasks related to the operation of a boutique store. We are looking for someone who will have a high level of loyalty to our company and a passion for working with both our products and the owners and other employees. Must be available from approximately 10:30 – 3 either two or three weekdays, depending on the week. This part-time position will average 8 to 12 hours per week. During peak times or holidays, the administrative assistant may be asked to assist the retail associate; additional Saturday hours may be offered.

 

Duties/Responsibilities:

Management of Incoming/Outgoing Product:

-Assist with receiving and entering of new merchandise/re-stocks into BackOffice inventory system

-Assist in managing the inbound receipt of new product

            -Assist with quality/quantity checking of new merchandise

            -Package and ship back/resolve damaged merchandise received

-Keep paperwork organized (invoices, packing slips, etc.)

-Pickup/Dropoff shipments & orders at local UPS & USPS locations

-Pack and ship outgoing online orders, including gift boxing/wrapping

-Make local deliveries of online orders for Castle Rock & Castle Pines residents

Inventory Management:

-Assist in keeping currently inventory backstock managed and organized

-Assist with various sales channels and/or donating leftover inventory in a variety of capacities

-Upload product information and images to website

-Assist as needed with hanging and steaming merchandise

Social Media:

-Social media engagement to grow following/brand awareness

-Assist in preparing product & outfits for photoshoots for website and social media posts

-May be required to set up or assist with photography of new arrivals or posts for social media

Promotion/Event Preparation:

-Print or pick up signage at local print shop or UPS

-Build gift boxes for use in store and for online shipments

-Pick up & prepare snacks, beverages, etc. before in-store events

Market Research:

-Research upcoming trends in fashion for our demographic/customer

Supplies Management:

-Order supplies as needed for the store

Required Skills/Abilities:

-Excellent verbal and written communication skills

-Excellent organizational skills and attention to detail

-Ability to be self-motivated and keep busy (i.e., self-starter)

-Proficient skills in using E-mail, typing, use of a computer, and cell phone (including Apps such as Facebook and Instagram)

-Willingness and ability to learn new tasks

Education and Experience:

-High school diploma or equivalent required

-Associates degree preferred

-1-2 years of experience in related field preferred (either retail or administrative work in a creative business)

Physical Demands

While performing the duties of this position, the employee is regularly required to talk and hear. This position is very active and requires standing, walking, bending, kneeling, stooping, and crouching all day. Additionally, the position requires the ability to carry merchandise from location to location throughout the store as well as pickup/drop-off shipments at local UPS/USPS/FEDEX locations. The employee must frequently lift and/or move items (such as boxes of merchandise) that weigh up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision. This job also requires prolonged use of a computer or a phone and sitting for extended periods of time.

Supervisory Responsibilities: None

Work Environment:

-This position operates in a boutique retail business environment in downtown Castle Rock, CO as well as in the owner’s home.

-This position has the potential for some work to be performed from employee’s home

-Some work requires a vehicle and your ability to drive in the Castle Rock/Castle Pines area

Travel
Limited travel around Castle Rock is required for this position. Candidate must have a reliable vehicle for running errands and making deliveries in Castle Rock/Castle Pines and the surrounding area. 

Other Duties

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice. This is not a retail sales associate position, so you are not required to be face-to-face with our customers. There will be times that you will work in the store, rather the work required for this position is primarily ‘behind the scenes.’ During peak times or holidays, administrative assistant may be asked to assist the retail associate; additional Saturday hours may be offered.

To Apply

To apply for this position please save resume and cover letter as a PDF and e-mail to info@modmountainboutique.com. Please send e-mail with the following subject line Administrative Assistant – [Your Name].